Deadline for Clearance Submission for Fall 2015 term courses that require any type of field experience including observations, lab practicum, pre-student teaching or student teaching is August 15th.
Please be advised: School districts are no longer accepting screen shots or camera phone images of state required clearances. Clearance copies that have an applicant’s thumb, camera flash, a screen glare or an additional background image are being sent back to the FPO office. The Field Placement Office will require students to submit clear scanned copies of the original clearance documents. This is the only form that districts are accepting from the university.
School of Education Clearances Policy:
Under the direction of The Office of the General Counsel (OGC), all School of Education students, faculty and staff who come into contact with children either through field-based supervision or research experience in school settings must obtain and present to the Field Placement Office (FPO) the following up-to-date (not more than one year old) clearances prior to entering a Pk-12 school setting:
FBI Federal Criminal History Record (Act 114): Information about how to obtain your FBI clearance is available at https://www.pa.cogentid.com/index_pdeNew.htm. Upon registering for the fingerprint check, you will be assigned a secure registration ID# that you must supply to the Field Placement Office so that we can access your FBI clearance online. You will not be able to access your records online yourself, but you will receive an “unofficial” paper copy of your FBI clearance for your files. Be sure to process this clearance through the Pennsylvania Department of Education (PDE) NOT the Department of Public Welfare (DPW) or the Department of Banking (DOB).
Pennsylvania State Police Criminal Records Check (Act 34): Request your record through the PATCH system found at https://epatch.state.pa.us/Home.jsp. Be sure to select ‘Volunteer’ under the Reason For Request section.
Pennsylvania Child Abuse History Clearance (Act 151): Use this link to access the form: http://www.dhs.state.pa.us/findaform/childabusehistoryclearanceforms/index.htm
Arrest / Conviction Report and Certification Form (Act 24): Teacher candidates must complete the PDE-6004 form to have on file in the FPO. Additionally, schools may request candidates to sign a form for their files. http://www.portal.state.pa.us/portal/server.pt/community/background_checks_%28act_114%29/7493
Child Abuse Recognition and Reporting Training (Act 31): Teacher candidates must complete the mandated reporter training. Candidates are to print the certificate of completion and forward a copy to the FPO. The online training can be found at Pennsylvania Child Welfare Resource Center.
If you have any questions, please do not hesitate to contact The Field Placement Office.
SoE Field Placement Office